FAQs
Questions? Check out our list below.
If you still have an outstanding question, don’t hesitate to contact our team or sign up for an upcoming info session at the links below:
YCF Info Session: January 29th at 3 p.m.
Application
Who can apply for grants through the Youth Creativity Fund?
NEW! At this time, the Youth Creativity Fund is only accepting applications from youth ages 15-18 years old. Youth who are under 18 also require a project advisor who can supervise their project and receive the grant on their behalf.
How do I apply?
You can find the Youth Creativity Fund application on the APPLY page. Your applications must meet the following criteria; 1. Projects must state the problem you are solving and explain your plan to solve that problem. 2. Projects must be socially and environmentally responsible: we have a responsibility not to fund ideas that will create environmental or physical harm, or which discriminate against people based on who they are, what they look like, or where they were born. 3. Project applications must include a detailed budget and timeline. 4. NEW! The Youth Creativity Fund will no longer support school clubs or initiatives that are not open to the broader community.
How much money can we apply for?
NEW! All projects can apply for up to $1000.
What is the approval process?
1. Submit your application. 2. The BEP team reviews your application. 3. All applicants who meet the requirements will be prompted to schedule an interview with us to hear more about your idea. If your application does not meet our requirements, you will receive a message outlining how to improve it and will be encouraged to submit a revised application. 4. Schedule your interview with the BEP team to share more about your idea, learn more about the process, and for us to get to know you better. 5. The BEP team shares your application with the Program Committee. They will review each application and make the final approval decision. If your application is approved you will receive a confirmation email with next steps. If you application is not approved, we will reach out with the reasoning, discuss how to improve your application, and any opportunities to submit your application again.
What tips do you have to make our application as strong as possible?
Simply be yourself. Show us why you are passionate about your project. We aren’t looking for professional pitches or faultless ideas, we want to see the work put into your application. We want to understand who you are, your idea, and why it’s important to you, in as much detail as you can provide us.
Is there an application deadline?
Please keep an eye on our social media and our APPLY page for upcoming deadlines.
How many times can we apply?
If your application isn’t accepted, we’ll give you feedback so you can apply again at any time. If your application is approved, you can re-apply again in the future once you have completed your report. This policy may be subject to change to ensure participation is available to a wide audience.
What if my funds won’t come in time?
Planning ahead is an important skill in any project. To ensure your project receives the funds when you need them, please refer to the dates listed above and on our application page. We are unable to rush funds for any project.
During your Project
What if the project takes more/less than 3 months to complete or there is money leftover?
If the project wraps up in LESS than 3 months, let your assigned BEP representative know and they can send you the feedback form sooner. If you anticipate it taking MORE than 3 months, reach out to your BEP representative and we will work out a plan with you.
What if the project hits a snag?
If you experience difficulties or get stuck with your project, we are here to help! Reach out to your BEP representative to let them know the status of your project, and they will be happy to provide support.
Do receipts need to be submitted?
YES! As a charity we can be audited any time, meaning we need to prove where our money is being spent. Receipts help us prove that money is being used for projects. When you complete the feedback form at the end of your project, there is a spot that will ask you to upload copies of your receipts.
Can you help me find a mentor?
Our goal is to support you as best we can; whether it is a BEP staff member or someone within our broader community network, we’ll do our best to match you with the right mentor.
What if I want/need to change my project supervisor?
If you are under the age of 18, your project supporter has been entrusted with your funding. At this point in the process, your project supporter has been set and the cheque enclosed in this package has been addressed to them. If you are seeking a different mentor that is fine, but we will not be able to issue another cheque. If you have further questions/concerns about this, please connect with your BEP representative before the cheque is cashed.
Can I apply again?
YES! The funding can be used to extend your current project, or for something completely new! When you apply again, be sure to identify a new learning outcome to justify needing additional funds.
Donations
How is this program funded?
The Youth Creativity Fund is made possible through donations from people and organizations who want to encourage creativity among the next generation of young people in Waterloo Region. Check out our Supporters page for more details.
Can you issue tax receipts for donations?
The Youth Creativity Fund is a shared initiative of BEP Waterloo Region and the Creative Capital Of Canada (CCOC) movement. As a registered charity (#861228849RR0001), BEP Waterloo Region can issue tax receipts for donations made towards this program.