FAQs
Questions? Check out our list below.
If you still have an outstanding question, don’t hesitate to contact our team.
Application
Who can apply for grants through the Youth Creativity Fund?
Applications are open to youth attending school in Waterloo Region in grades 5-12. Youth who are under 18 also require a project advisor who can supervise their project and receive the grant on their behalf.
How are applications evaluated?
Applications are reviewed by our Program Committee. Our goal is to say yes to all projects that meet this criteria: A) Projects have the primary goal of solving a problem and learning from the experience rather than personal monetary gain; B) Projects are socially and environmentally responsible: we have a responsibility not to fund ideas that will create environmental or physical harm, or which discriminate against people based on who they are, what they look like, or where they were born; C) Projects follow current public health guidelines
How much money can we apply for?
Individual applicants can request up to $500.
A group of students can apply for up to $1000.
A group of students can apply for up to $1000.
Is there a limit to the amount of funds you give out each month?
There is no monthly limit. As long as funds are available, our goal is to say yes to all applications that meet our criteria.
How do we apply?
When applications are open, you can access our online application form. Answer a few questions about who you are and what you want to do, and then you’ll be asked to book a quick chat on the phone with us to make any clarifications before our Program Committee considers the applications.
What tips do you have to make our application as strong as possible?
Simply be yourself. We aren’t looking for professional pitches or faultless ideas. We just want to understand who you are, your idea, and why it’s important to you.
Is there an application deadline?
Our Program Committee meets on a monthly basis to review applications received by the end of each month.
What happens after I submit an application?
You’ll receive an email asking you to book a quick call with us to review your application, using an online calendar. Your idea will be reviewed by our Program Committee within the first two weeks after the month it was received, and you should expect a response by the 15th of the month.
How many times can we apply?
If your application isn’t accepted, we’ll give you feedback so you can apply again at any time. If your application is approved, you can re-apply again in the future once you have completed your report. This policy may be subject to change to ensure participation is available to a wide audience.
During your Project
What if the project takes more/less than 3 months to complete?
If the project wraps up in LESS than 3 months, let your assigned BEP representative know and they can send you the feedback form sooner. If you anticipate it taking MORE than 3 months, reach out to your BEP representative and we will work out a plan with you.
What if there is money left over?
If funds are left over, there are two possible options. First, you can return it; if there is a significant portion of your funds left over, please reach out to your BEP representative to learn more about the process of returning the leftover funds. Or, if you have an idea for how to spend it in relation to your project, you can provide that information in the feedback form. For example, if your project is an event, purchase some extra flyers for advertising, or add the extra funds to the decor or food budget. If you’re unsure, we’re happy to help you think of ideas!
What if the funds run out?
If the funds run out and you need more funding to complete your project, you can apply again! When you apply again, be sure to identify a new learning outcome to justify needing the additional funds. If you need help identifying a new learning outcome, reach out to us!
What if the project hits a snag?
If you experience difficulties or get stuck with your project, we are here to help! Reach out to your BEP representative to let them know the status of your project, and they will be happy to provide support.
Do receipts need to be submitted?
YES! As a charity we can be audited any time, meaning we need to prove where our money is being spent. Receipts help us prove that money is being used for projects. When you complete the feedback form at the end of your project, there is a spot that will ask you to upload copies of your receipts.
Can you help me find a mentor?
Our goal is to support you as best we can; whether it is a BEP staff member or someone within our broader community network, we’ll do our best to match you with the right mentor.
What if I want/need to change my project supervisor?
If you are under the age of 18, your project supporter has been entrusted with your funding. At this point in the process, your project supporter has been set and the cheque enclosed in this package has been addressed to them. If you are seeking a different mentor that is fine, but we will not be able to issue another cheque. If you have further questions/concerns about this, please connect with your BEP representative before the cheque is cashed.
Can I apply again?
YES! The funding can be used to extend your current project, or for something completely new! When you apply again, be sure to identify a new learning outcome to justify needing additional funds.
Donations
How is this program funded?
The Youth Creativity Fund is made possible through donations from people and organizations who want to encourage creativity among the next generation of young people in Waterloo Region. Check out our Supporters page for more details.
Can you issue tax receipts for donations?
The Youth Creativity Fund is a shared initiative of BEP Waterloo Region and the Creative Capital Of Canada (CCOC) movement. As a registered charity (#861228849RR0001), BEP Waterloo Region can issue tax receipts for donations made towards this program.